Sports Club EGM – 23 November 2017
Proposed Amendments to the Sports Club Constitution
The Sports Club’s Executive Committee propose the amendments explained below to the Club
Amendments 1 and 2 relate to changes in the process of applying for membership, to remove
antiquated requirements that have not been followed for many years, which should have been
amended when we expanded Section 3 on Memberships and Equity in January 2016. Two
organisations providing financial support have advised that any support to the Sports Club would be
conditional on an amended Constitution, adjusting our procedures.
The Committee urges your support for these changes which are non-contentious. In line with
increased equity, we have also introduced the requirement to explain why any application is
rejected and a right of appeal to the Committee if an applicant wishes to challenge our rejection of
their application. Rejected applications are a rare occurrence, certainly in recent experience.
Section 4.11 APPLICATION for MEMBERSHIP
Existing Wording: “Applicants for membership shall complete the standard application form which
must have the signature of a proposer and seconder, both of whom must be over 18 years of age
and must be members (other than temporary or Corporate) of the Club.”
Insert a full stop after “form” and delete all the words thereafter.
Existing Wording: Applications for membership shall be accepted or rejected by the Management
Committee by a simple majority without requiring to give any reasons for their decision and shall be
subject to scrutiny by a sub-committee appointed for that purpose. An applicant who has been
rejected shall be ineligible to re-apply for a period of one year from the date of rejection.
Applications for membership shall be accepted or rejected by the Membership Convener, in
consultation as appropriate with the Management Committee. Applications shall not be rejected
without good reason. In the event an applicant is rejected, a written explanation of the reason(s) for
rejection will be provided. The Applicant can appeal to the Management Committee, via the
Secretary, within two weeks of receipt of any explanation of rejection, citing reasons why the
application should be accepted. The Management Committee’s decision on any appeal, which will
be conveyed in writing, will be final. An applicant who has been rejected shall be ineligible to
re-apply for a period of one year from the date of rejection.
SECTION 4.11 APPLICATION FOR MEMBERSHIP
Existing Wording of Paragraph 4.11.4:
Applicants whose applications have been rejected will be advised in writing by the Secretary without
any reasons for the rejection being specified.
Delete all of Paragraph 4.11.4, as now covered by proposed amended text in Paragraph 4.11.2
It is suggested the three amendments above are discussed together.
Section 4.8 RETIRED MEMBERSHIP
Members being over the age of National Pension Age (62 women 65 men).
Amendment: Members must be over the National Pension Age applicable at the date
memberships become due, currently 1 January each year.
This change reflects the Government’s proposals to align pension age for men and women over a
period of years. The state pension age is currently 65 for men and nearly 63 for women. The latter
will keep steadily rising every few months and equalise at 65 for men and women in 2018. It will
then increase every few months, reaching 66 by 2020. The next planned increase, towards age 67,
will start in 2026 and conclude in 2028.
The amended text removes the need for any reference to specific ages.
Section 8.1 ANNUAL GENERAL MEETING
At this meeting the retiring Committee shall present and report a duly signed audited Statement of
Accounts for its’ term of office.
Delete the apostrophe after “its’”. The possessive “its” has no apostrophe!
To be carried all amendments must be approved by two-thirds of members present and
entitled to vote.
8 November 2017